Boards, Commissions, Committees, and Project Advisory Committees
Community volunteers play an important role in city government, staffing and overseeing key boards, commissions, and committees. If volunteering in this capacity is of interest, please fill out the following Application for Service on Board or Commission, also located at the bottom of this page.
For a digital version of the application, click here.
To find out what ward you reside in here: Ward Boundaries Map | Interactive Ward Map
Current Vacancies
Planning Commission – One Open Position – At-LargeWe are seeking applicants for one position on the Planning Commission. The Planning Commission is a nine-member, City Council appointed body, that takes action and makes recommendations to the City Council on a variety of current and long-range land use matters. Membership on the Commission requires that the applicant must live in the ward they represent. Applicants for this position must be a resident of the City of McMinnville or reside within the McMinnville Urban Growth Boundary in order to be considered for this vacancy. The chosen Commissioner will be serving a four-year term that ends December of 2029.
McMinnville Affordable Housing Committee – Three Open Positions
The Affordable Housing Committee is a nine-member City Council appointed body tasked with evaluating and implementing an Affordable Housing Action Plan meant to increase housing supply for low- and no-income families. The committee members chosen will be serving three-year terms that ends December of 2028.
Landscape Review Committee – Two Open Positions
**Must live within the Urban Growth Boundary
The Landscape Review Committee is a five-member City Council appointed body that reviews all required landscape plans for the City of McMinnville. Applicants should have a background in landscape design or architecture and/or horticulture. The committee members chosen will be serving three-year terms that ends December of 2028.
Historic Landmarks Committee – One Open Position
*Must live within the Urban Growth Boundary
The Historic Landmarks Committee is a five-member City Council appointed body that: reviews building and demolition permit applications for a historic landmark, evaluates historic districts, buildings and sites; conducts surveys and inventories of potential historic resources; makes recommendations to the Planning Commission and City Council regarding historic preservation; and promotes historic preservation public awareness for the City of McMinnville. This appointment concludes at the end of December of 2026. The committee member chosen will be serving a four-year term that ends December of 2029.
Urban Renewal Advisory Committee – Four Open Positions
Appointed by the City Council, this seven-member board is responsible for reviewing, advising, and making recommendations to the McMinnville Urban Renewal Board on matters pertaining to the adopted "McMinnville Urban Renewal Plan." Also serving on this committee are three non-voting, ex-officio members representing the McMinnville Downtown Association, McMinnville Water and Light, and McMinnville City Council. One member must be a business owner or property owner within the Urban Renewal District, and three much be residents of the City of McMinnville. The committee meets on an "as needed" basis, generally once a month. The committee members chosen will be serving three-year terms that conclude the end of December of 2028.
Diversity, Equity, and Inclusion Advisory Committee - Two Open Positions
*1 At-large position, 1 Youth position
The McMinnville DEIAC invites community members to join in making McMinnville a more inclusive city. There are currently two vacancies on the committee; one At-large position expiring December 2029, and one Youth position expiring December 2026. The City encourages applicants to bring their lived experiences as Black, Indigenous, and People of Color (BIPOC); lesbian, gay, bisexual, trans, queer/questioning, intersexed, asexual, and all other sexualities, sexes, and gendered/nongendered (LGBTQIA+) people, and/or people experiencing disabilities, as well as the ability to think broadly in terms of how issues of racism, sexism, ableism, and other discriminatory and prejudicial biases impact all residents in McMinnville. The committee meets the second Thursday of each month from 2-4 pm.
Budget Committee - Three Open Positions
The City of McMinnville, Oregon, is recruiting three budget committee members. This is an excellent opportunity for McMinnville residents to influence the allocation of scarce resources for the city. The Budget Committee is a seven-member City Council appointed body which takes action and makes recommendations to the City Council on the City’s Budget. City Budget Committee members also serve on the McMinnville Urban Renewal Agency Budget Committee. Budget Committee Members will serve a three-year term (Jan 2026 to Dec 2028).
__________________________________________________________________________________________________________________
A brief introduction to the City's active boards, commissions, and committees are listed here - for more information about any of these groups, please contact call 503-435-5702.
Airport Commission (4 year term)
The Airport Commission meets on the first Tuesday of odd months at 6:30 p.m., in the McMinnville Civic Hall Building, located at 200 NE Second Street. The Commission is a seven-member (six public members and one City Council liaison member) City Council appointed body, that takes action and makes recommendations to the City Council on all necessary rules and regulations for the conduct, management, and operation of the Airport. Commissioners serve a four-year term of appointment.
Staff Contact: Airport Administrator, Willy Williamson
Audit Committee (no term limit)
The primary purpose the Audit Committee is to provide oversight of the City’s financial reporting and disclosure, the audit process, the system of internal controls, and compliance with laws and regulations. The Audit Committee consists of two City Councilors (appointed by the City Council) and one Budget Committee member (appointed by the Councilors on the Audit Committee). There is no term limit for Audit Committee members. The Audit Committee meets with the City’s financial statement auditors at least semiannually and more frequently, if needed.
Staff Contact: Finance Director
Budget Committee (3 year term)
The budget committee consists of the members of the City Council and an equal number of citizens at large. The citizens are appointed by the City Council and serve terms of three years. Terms are staggered so that about one-third of the appointed terms end each year.
Staff Contact: Finance Director
Diversity, Equity, and Inclusion Advisory Committee (4 year term)
The Diversity, Equity, and Inclusion (DEI) Advisory Committee advises the City Council and City staff on policy decisions related to diversity, equity, and inclusion. The committee consists of seven members, an ex officio youth liaison, and an ex officio City Council liaison.
Staff Contact: Communications & Engagement Manager, Noelle Amaya
Downtown Safety Task Force (6 month term) - Inactive
The downtown safety task force was comprised of volunteer citizen members, city staff members and a City Council liaison and alternate Council liaison. Task force members were appointed by the City Council for a six month term. The task force's work was completed in 2018.
Staff Contact: Parks and Recreation Director Susan Muir and Police Chief Matt Scales
Economic Vitality Leadership Council (3 year term)
The McMinnville Economic Vitality Leadership Council was formed to serve in an advisory and guidance role to McMinnville economic development partners advancing the MAC Town 2032 Economic Development Strategic Plan.
Staff Contact: Community Development Director, Heather Richards
Historic Landmarks Committee (4 year term)
The Historic Landmarks Committee is a five-member City Council appointed body that reviews applications for alteration or destruction of historic landmarks within the City of McMinnville. Members serve a four-year term of appointment, and meet on an as-needed basis. The City Council makes every effort to appoint persons with experience in the field of historic preservation.
Staff Contact: Associate Planner, Matthew Deppe
Landscape Review Committee (3 year term)
The Landscape Review Committee is a five-member City Council appointed body that reviews all required landscape plans for the City of McMinnville. The Committee consists of three regular members and two alternate members who each serve a three-year term of appointment. The Committee meets on an as-needed basis.
Staff Contact: Senior Planner, Taylor Graybehl
MacPAC
This Committee will be assembled to assist the City of McMinnville as we examine the future of recreation facilities, library, programs and enrichments services for our community.
To view Phase 1 Final Report summarizing the McMinnville Parks and Recreation facilities project, please click here.
Staff Contact: Parks and Recreation Director Susan Muir
McMinnville Affordable Housing Committee (3 year term)
In September 2016, the City Council determined the best way to assist Citizens who are experiencing homelessness or who are on the verge of losing their current home was to increase housing availability for low and no-income families. To support this policy, the Council directed the formation of a 9 member Affordable Housing Task Force and charged them with the task of developing an action plan to meet this focus.
Staff Contact: Associate Housing Planner, Evan Hietpas
McMinnville Urban Renewal Advisory Committee (MURAC)
Appointed by the City Council, this seven member board is responsible for reviewing, advising, and making recommendations to the McMinnville Urban Renewal Board on matters pertaining to the adopted "McMinnville Urban Renewal Plan." Also serving on this committee are three non-voting, ex-officio members representing the McMinnville Downtown Association, McMinnville Water and Light, and McMinnville City Council. The committee meets on the first Wednesday of each month at 4:00 p.m. in the Community Development Center conference room.
Staff Contact: Community Development Director, Heather Richards
Planning Commission (4 year term)
The Planning Commission meets on the third Thursday of each month at 6:30 p.m., in the McMinnville Civic Hall Building, located at 200 NE Second Street. The Commission is a nine-member, City Council appointed body, that takes action and makes recommendations to the City Council on a variety of current and long-range land use matters. Membership on the Commission requires that a person must live in the ward they represent. Commissioners serve a four-year term of appointment.
Staff Contact: Community Development Director, Heather Richards
