Finance

We are beginning the roll out of our new transparency portal called OpenBook. You can access this through this link.

The Finance Department is responsible for maintaining the financial integrity of the City and providing a wide range of financial support services. The Finance Department ensures the timeliness and accuracy of financial information, the adequacy of internal accounting and budgetary controls, and safekeeping of the City's financial assets.

Finance General Information

Finance Department functions include:

Accounting for all financial transactions and preparation of the Annual Comprehensive Financial Report
Preparing the annual budget and providing on-going monitoring of the budget throughout the year
Developing a long-term fiscal forecast and financial planning information
Managing the City's financial software system
Coordinating the accounts payable process and payments to vendors
Administering payroll processing and employee benefits
Administering property and liability insurance claims
Issuing and managing the City's debt
Investing public finds and ensuring efficient banking services for all City operations
Assisting City departments as needed on various financial issues, including internal control development and compliance

Financial Reporting Award

The Finance Department has received the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting each year since 1988. The Certificate was awarded to the City for publishing an Annual Comprehensive Financial Report (ACFR) that meets the GFOA standards for excellence and that complies with generally accepted accounting principles and applicable legal requirements.

Note to our vendors:

We previously implemented paying our vendors electronically through a payment automation company. We have made the decision to part ways with the company and process ACH payments in house. You now will have the option to choose your method of payments as ACH or check payment. Virtual card payments will no longer be an option.

Please contact the Finance department for instructions on how to enroll in ACH.

Please note : The City of McMinnville requires a pre-note process. The first payment after your ACH is set up will be via check while we send a zero dollar transaction to your bank to verify that we have account details set up correctly.

Accounts Payable Check Registers can be found at this link.

Online Lien Search

This fee-based program enables registered users to view the City's online lien docket.

The cost per search is $33.00 per property, with no additional charge for duplicate searches on the same property.

Registered users can access the site directly at https://conduits.netassets.net/napp/login/login.na. If you do not have access and wish to set up an account, please contact conduits directly. Contact information can be found at https://conduits.netassets.net/conduits/contact.html